Your table of contents should now have proper page numbering. Microsoft Word can scan your document and find everything in the Heading 1 style and put that on the first level of your table of contents, put any Heading 2’s on the second level of your table of contents, and so on.Some content on this site based on material from Michigan State Web Accessibility and used with their permission. An automatic Table of Contents uses Styles to keep track of page numbers and section titles for you automatically.Alternately, if a regular space already appears where the nonbreaking space should be inserted, select the regular space (see figure 1). Place your cursor where the nonbreaking space should be inserted. Click Insert > Page.Insert Nonbreaking Spaces in Microsoft Word Using the Keyboard Shortcut.
Ensure that all documents use semantic heading styles.Using AutoCorrect for Math: Using this method, you can benefit the Math AutoCorrect options without inserting an equation. Under the Header & Footer Tools Design tab, select where and how you want your header to appear in the. To change a header, scroll to the top of a page and double-click the header. Select the type of section break you want. Place the pointer where you want to start a new section. When inserting images or charts, be sure to add ALT tags or a description of the image for screenreaders.(4) At the Reference Tab, go to the Table of Contents Section, click on the Table of Contents drop down arrow, and choose Insert Table of Contents.Add a section break. Numbered lists with multiple levels should use different numbering schemes on each level. Use the list tool instead of the bullet character plus text. For example a link saying “Readings for Feb 14” is clearer than “Click here” for the Feb 14 readings. Word Insert Section Mac Word VersionsThere are Formatting Tools to Avoid using, both on PC and Mac Word versions.Headings are an important tool which allows users on screen reader to efficiently navigate to different parts of a document. Clear Formatting is one way to undo altered text. For visual effects, remember to address accessibility best practices for Color, Formatting, and Font Layout. Text Effects will visually enhance a document without sacrificing screen reader compatibility. In Word, Advanced Text Formatting may be used some work and some do NOT. There are tools in Word that help visually decorate and enhance a document, while still optimizing accessibility. These headers may be preserved and interpreted in screen readers when files are converted to PDF or other formats. The Customizing Heading Styles page has information to help authors control the formatting of these styles. For long documents, use the Heading 2, Heading 3 styles… to break up long text passages into multiple sections. Ensure that all documents include a document title and that it is marked with a Heading 1 style. To ensure that a Word document has the correct heading structure: How to download my slidely videosPlease visit the Adding image ALT Tags page to see the complete list of steps detailing how to add ALT tags to images for different versions of Microsoft Office. If these files are converted to HTML, the ALT text is generally preserved. The table below lists relevant commands for Windows and Mac.Note: Additional keyboard shortcuts are available or can be customized by the user.Modern versions of Microsoft Office allow you to add ALT text to inserted images. See the images below for a view of how their appearance in Windows and Mac.Using keyboard commands for styles can make the process of inserting heading styles more efficient. For long documents, insert or generate a table of contents based on Heading 1,Heading 2, Heading 3 styles.The Styles options are normally located on the right side of the default toolbar in Windows. Select Table of Contents. Go to the References Tab (Word 2010/2013 for Windows and Word 2016 for Mac) or the Document Elements tab (Office 2011 for Mac) in the ribbon at the top of the page. Generate Table of Contents Please visit the Designating Table Headers page to see the complete list of steps. Do NOT use a formatting tool that places a letter into a Text Box. This will bring you a drop down menu of preselected colored letters and additional options, Shadow, Reflection, Glow and Outline.Text Box, Quick Parts, WordArt and Drop Caps are NOT accessible formatting tools in Mac or PC. Go to Home tab and Select the Text Effects button. Highlight the content you wish to convert. Text Boxes and Word Art Buttons Text Box and Word Art button for word 2010Text Box and Word Art button for word 2013The Microsoft Accessibility Checker report can be used to find common errors like missing image ALT text and other issues in a Word document.
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